Frequently asked questions about bethebrand
Does every asset have a full, historical, audit trail?
A full Audit Trail is captured which is accessible through past projects and workflows or from directly the asset store. All assets checked in through an approvals workflow will have that audit trail associated with it indefinitely. This includes all comments made “time and date stamped” as well as the previous, draft and final versions prior to going live. Assets can be archived easily and users with the appropriate permissions can view those assets and associated activity as well.
Is it possible to make approval based on final amends being made?
Yes, “Approve Subject to Comments” is a workflow configuration action
Can we add comments to be considered for future editions?
We can put a field in the Asset data to capture comments for future versions.
Can we review and comment on multimedia jobs?
Yes, we have full video and audio mark-up as well as for the traditional file types.
Is there an ability to preview and approve webpages as they will appear on the live site (linking to CMS)?
You can have web page screen shot functionality to produce a pdf of each page requested using the Print Page functionality. For more dynamic content, our clients use a video tool to capture the customer journey and then mark it up using video mark-up.
Is there an ability to view enclosures at the point of approval, subsequent changes to pack contents and live enclosures?
Yes, we will configure a workflow so that it can be flagged as a “pack” enabling all assets within the workflow to be viewed together at the point of approval. Changes to pack content will need to be managed via a single task “amend pack” workflow.
Is there an ability to view enclosures at the point of approval, subsequent changes to pack contents and live enclosures?
Yes, we will configure a workflow so that it can be flagged as a “pack” enabling all assets within the workflow to be viewed together at the point of approval. Changes to pack content will need to be managed via a single task “amend pack” workflow.
Can Compliance download and upload content to mark-up amends?
Yes, but there is no need to download as the annotation takes place right there on the screen.
Workflow must cover end to end campaign process (including business proposal approval, stakeholder approval, final compliance approval, proceed to production and facility to upload results). Is this in place?
Yes, this is part of configuring and building your workflows, knowing the various actions to be completed throughout the entire process. A full audit trail is available with all of those actions and approvals as well.
Can you demonstrate how your system reduces the cost of producing marketing literature?
Less time reviewing, less time briefing, fewer version reviews, lower final approval rejection rates, more on-time delivery of marketing assets.